Director guide

How to schedule an event

A director walkthrough: create the competition, import teams and courts, generate and pack the slate, print gate and court sheets, then share the public event page — brackets, venues, tickets, and team schedules included.

Start free Jump to steps

Step 1

Create the competition

Start free, add a location, then create a league or tournament and pick the sport.

From Get started, create your organization and sign in to admin.
Add a scheduling location, then create a competition — tournament or league — and choose the sport (basketball, futsal, volleyball, and others).
Name the event the way families will recognize it. That name appears on printable schedules, scoresheets, and the public link.

Tip

Basketball tournaments use pool → bracket rules. Futsal tournaments follow the USYF-style format. Pick the sport before you import so formats and rest defaults match.

Start free →

TazSchedule home — built for directors scheduling weekends

Step 2

Import teams and court inventory

Upload the team export and venue grid you already have — then review constraints before you generate.

On the Teams tab, import a CSV or Excel export from your registration platform, or use a simple template.
Conflict comments, blackouts, coaches, linked “don’t tip at the same time” teams, and venue priorities become constraints — not notes to remember later.
Upload court or field availability (session grids or a simple slot list) so generate only places games on inventory you actually have.

Tip

Late entries can be added by hand after import. Saving clears the slate so you can Generate again with the new locks.
HTG Conflict Team columns map to same-time exclusions automatically.
Optional Logo URL column (or Add logo on the roster) shows team marks on the public event page.

Import details →

Import feature overview for teams and venues

Step 3

Set rest windows and tournament options

Confirm min/max rest between games, overnight late-game rules, and how many teams advance.

On Setup, set the rest window between same-day tips (for example 2–4 hours between starts for basketball).
Optional overnight rule: after a late tip, delay the next morning’s earliest tip so teams are not back too early.
For basketball brackets, set how many teams advance, pool sizes, and consolation when you need a game guarantee.
Optional public extras (same Setup area as courts): street addresses per venue, plus TazTix and TazCart links so families see Buy Tickets and Shop on the event page.

Tip

“2 hours between” means two empty tip blocks between starts when games are 60 minutes — not a 2-hour wall-clock gap from tip to tip.
Leave ticket or store URLs blank if you are not selling that weekend — those buttons stay hidden on the public page.

Tournament formats →

Tournament packing and format options

Step 4

Generate the schedule

Run Generate to place pool and bracket games onto your uploaded courts.

Open the Schedule tab and Generate. The engine places games against rest, blackouts, coaches, same-time exclusions, and venue priorities.
Review the court grid and By team view. Orange conflict dots call out hard problems that still need attention.
If a few games sit as leftovers, do not re-import — use Pack / Fill remaining next.

Product overview →

Product overview of the scheduling workflow

Step 5

Pack leftovers and clear conflicts

Fill remaining slots, use Hail Mary only when you must bend max rest, then download the conflict audit.

Pack / Fill remaining places leftovers into open court slots while honoring hard constraints.
Hail Mary is the last pass — it may exceed max rest only; min rest and blackouts stay hard.
Run the conflict-audit PDF before you publish. It lists blackout misses, rest-window issues, double-books, and same-time exclusions that still overlap.

Tip

Lock hand-placed games you are happy with so Pack and regenerate leave them alone.

Conflict tools →

Conflict audit and leftover repair tools

Step 6

Print schedules and scoresheets

Export the division PDF, gate venue schedule, per-court wall sheets, and blank scoresheets.

Open Export & share on the Schedule tab.
Printable schedule PDF — divisions, pools, and the full game list for binders and coaches.
Venue schedule (gate) — tip → court handout for the main entrance so staff can direct teams.
Court schedules — one wall sheet per court so refs and the table see what tip is next.
Printable scoresheets — one blank game sheet per placed tip (sport-aware periods, fouls, and timeouts).

Tip